This brings up the Table Properties dialog. To do this in Word, select that row (Table > Select > Row), then right click the row and select “Table Properties”. Often complex tables can be simplified by breaking them into multiple simple tables with a heading above each.įor simple tables, the only step necessary for accessibility is to identify which row contains the column headers.
#CHECK ACCESSIBILITY IN WORD BUTTON MISSING PDF#
However, more complex tables can only be made accessible within HTML or Adobe PDF (accessible table markup can be added to the PDF using Adobe Acrobat Pro). For a simple table with one row of column headers and no nested rows or columns, Word is up to the task. As explained in the Overview of Accessible Documents, tables can be very difficult for screen reader users to understand unless they include markup that explicitly defines the relationships between all the parts (e.g., headers and data cells). Word has limitations when it comes to making tables accessible. For help see Fixing Inaccessible PDFs Using Acrobat Pro. If PDF is the final format in which you intend to distribute your document, you will need to define language in the PDF directly using Adobe Acrobat Pro. They do not survive when exported to PDF. NOTE: Currently language settings only effect accessibility of the Word document itself. To define a different language for part of the document, select each foreign language individually, then select Tools > Language to define the language for each. In Office, select Tools > Language from the application menu to define the default language. Within the Format Picture dialog, select Alt Text and enter information in the Description field. In most versions of Word, you can enter alternate text by right clicking an image and selecting Format Picture. Visit Microsoft website for more information about creating accessible links. Include the URL in the Address field and select OK. Include language in your document that conveys relevant information about the destination of the link, highlight that text and right click and select Hyperlink. Use Meaningful HyperlinksĪdding meaningful hyperlinks in Word is simple. Just click on the arrow adjacent to the desired list button to design a list that meets your needs. Note that both ordered and unordered lists are highly customizable. Without using these tools, a list is not really a list, which makes the content more difficult for screen reader users to fully understand. Lists should be created using Word’s built-in tools for ordered (numbered) and unordered (bulleted) lists. If there are additional levels of headings within the document’s outline, using “Heading 3”, “Heading 4”, etc. Headings should form an outline, using the “Heading 1” style for the main heading, and “Heading 2” for sub-headings. Visit Microsoft website for more information about creating Headers in Word. In order to convert text to a heading in Microsoft Word, you must use the built-in Heading styles like “Heading 1” and “Heading 2”, available under Styles in the Home tab. Making text larger and bold does not make it a heading. Screen reader and Braille users can also jump between headings, which makes navigation much more efficient than if there are no headings. Using good heading structure helps people without eyesight to understand how the document is organized. Below are the basic steps for implementing these core accessibility principles. However, in order for Word documents to be fully accessible, authors must follow the core principles outlined in the Overview of Accessible Documents. The text within Word documents can be read by assistive technologies such as screen readers and Braille devices. Microsoft Word is a commonly-used application among individuals with a variety of disabilities, and is reasonably accessible. Creating Accessible Presentations in Microsoft PowerPoint.Creating Accessible PDFs from Microsoft Word.Creating Accessible PDFs from Adobe InDesign.
#CHECK ACCESSIBILITY IN WORD BUTTON MISSING PRO#
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